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Finance  •  Full-time  •  Canada (Hybrid, Toronto)

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The Administrative Assistant oversees the daily workflow of office operations and provides administrative support to facilitate the day-to-day operation of the office.

What You'll Do

  • Assist the Director of Finance with day-to-day tasks as needed.
  • Perform various administrative duties and clerical functions.
  • Review and approve employee’s monthly expenses.
  • Utilizes strong administrative customer service skills, over email, video conference or in person, with clients and GHS internal staff.
  • Conducts background research, investigations and retrieves information on various issues.
  • Manage renewal of the company insurance policies.
  • Handle business insurance requests including CGL and E&O Policies, certificates of insurance and clearance certificates.
  • Manage user access to various company sites.
  • Maintain and update company records.
  • General office administrative tasks, include but are not limited to: 
    • Order office supplies and special orders (flowers, meals ect)
    • Order business cards
    • Meet visitors and direct them to their meetings  
    • Meet couriers and accept packages 
    • Pay miscellaneous payments using the company's credit card  
    • Prepare FedEx packages 
    • Manage incoming and outgoing mail

What You'll Need

  • Certificate in Administration or equivalent field
  • Experience of 2 years in administration roles

What personal traits we want to see

  • Strong verbal and written communication skills 
  • Fantastic administrative and organizational skills with exceptional attention to detail 
  • Strong team player and enjoys working in a fast-paced atmosphere 
  • Ability to manage multiple priorities, commitments, and tasks 
  • Strong analytical and problem-solving skills 
  • Task-oriented with high regard for work ethic in getting work done, accurately and in a timely manner

About GlassHouse Systems: 

GlassHouse (GHS) is an enterprise system, and managed services solutions provider that develops, designs, and deploys solutions for leading enterprises in Canada and the US. For over 26 years, GHS has delivered an enterprise-level of service and support to clients. Recognized with industry-leading awards each year, GHS translates this differentiation into positive client experiences.

As we continue to grow we are hiring System Administrator. Join a team of professionals led by a diverse set of leaders from across the industry. We are committed to diversity and inclusion and provide resources and support to everyone on our team.

GlassHouse Systems commitment:

We believe that a diverse team is the key to innovation and growth. We are an equal opportunity employer that values diversity at our company and encourages all candidates to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

GlassHouse Systems will accommodate individuals with disabilities through each stage of the recruitment process. Please advise us of any needs when your interview is booked and we will do our best to meet your needs.

Please note that all candidates have to be legally eligible to work in Canada.

Any offer of employment will be conditional upon a criminal record check.

GlassHouse Systems thanks all candidates for their interest, however only those selected to continue in the process will be contacted.

Recognize Yourself Here? Let’s Talk!

If you feel you’d be a great fit but don’t meet all the requirements listed, we still encourage you to apply. Thank you for considering GlassHouse Systems!

GHS is ready to help.